Knowledge Management

Elephas

Elephas

Claimed

AI-powered personal knowledge assistant that organizes and empowers your work across Mac, iPhone, and iPad.

Overview

Elephas is an AI-driven personal knowledge assistant designed for Mac users that consolidates scattered information from files, notes, and recordings into searchable, intelligent 'Super Brains.' It enables users to interact with their own data through natural language queries, generate content, automate workflows, and access AI-powered insights securely with offline capabilities. Elephas integrates deeply with Apple ecosystem apps and supports multiple AI models, making it a versatile productivity enhancer for professionals across industries.

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Updated Oct 18, 2026

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5 things

What Elephas has

Apps

Windows
macOS

For teams

Shared workspaces where multiple users can collaborate on the same content. One of 7 Knowledge Management tools with team accounts.

Support

Get help from the support team by writing to them via email. One of 7 Knowledge Management tools with email support.

Pricing

Try the paid product for a limited time before committing to a subscription. One of 7 Knowledge Management tools with a free trial.

7 features

Key Features

Document answers
Elephas answers questions from your own contracts, client files, and reports, and shows the source for every answer. Your documents stay stored on your computer. Use it on your own, or share a Brain with your team.
Document storage
Your documents stay stored on your computer. The search index and your chats are kept in an encrypted database. When you ask a question, you choose which AI answers it.
File import
Drop in files or a whole folder: your PDFs, Word documents, spreadsheets, slide decks, and scanned pages. Elephas reads and indexes them on your computer.
Source citations
Every answer cites your files. Open a source to see the quoted passage and the page, slide, or sheet it came from.
On-device answers
Download a model once and answers are generated on your computer. Nothing is sent anywhere.
Shared team Brain
Put your firm's contracts, policies, and client files in a shared Brain. Everyone you invite can ask it and get answers with sources. Sync between teammates is end-to-end encrypted, so our servers hold only data we cannot read.
Team AI policy
Set one AI policy for the whole team.

Pros and cons

Pros

Deep integration with Mac and Apple ecosystem apps for seamless workflow.
Supports a wide range of file formats and data sources including Notion, Zoom, and Obsidian.
Offers offline mode ensuring data privacy and local control.
Multiple AI engines supported including OpenAI, Claude, and Gemini for flexibility.
Powerful automation features with custom workflows and reusable AI commands.

Cons

Primarily Mac-centric, limiting use on other platforms.
Some advanced features require paid subscription plans.
Setup of multiple 'Brains' may have a learning curve for new users.
Offline AI capabilities may be limited compared to cloud models.
Monthly credit limits on usage in paid plans may restrict heavy users.

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Featured Video

See Elephas at work before you try it.

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Our Test

Hands-on notes from our editorial team.

✅ Our Test

⬇️ Download and Install the App First, we downloaded an app from the official website. Then, we installed a DMG file into our applications. During this process, we received a free license key to start with a Free Plan. ### ⬇️Use Hotkeys After that, in the app's main menu, we clicked on the “Preferences” button, and the preferences window appeared. There, on the hotkeys page, we learned some hotkeys and performed some of them on the prepared earlier text.We just highlighted the text and performed the “Continue writing”, “Fix grammar” and “Repurpose content” hotkeys. The last one allowed us to transform our text style to better fit social platforms such as Twitter and LinkedIn. ### ⬇️ “Ask Elephas” Then, we asked Elephas to perform a command. To test this feature, we entered the web page of one of our YouTube videos. On this page, we called the floater menu using one more hotkey, and there was a suggested command, “Summarize YouTube video”. We clicked on it, and Elephas generated an accurate video summary. ### ⬇️Use Workflows The last feature we tested was a new feature named “Workflows”. It allowed us to utilize an algorithm of actions. We selected the simplest default one, the “Web Search” workflow (Made of 2 action agents).To start with this workflow, we triggered it through the super-chat’s textbox using the “@” symbol followed by a workflow name. Then, we wrote a topic and sent the entire message. Superchat made two actions: performed a web search and remembered information so we could ask tailored questions and get accurate insights.

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Frequently Asked Questions