Overview
Notion is an all-in-one AI-powered workspace that combines notes, docs, wikis, project management, and collaboration tools into a single platform. It features built-in AI agents that help automate busywork, generate content, transcribe meetings, and provide enterprise search across connected apps. Trusted by over 100 million users worldwide, Notion enables teams to streamline workflows, centralize knowledge, and boost productivity with customizable templates and integrations.
Pricing Model
freemium
Last Updated
2026-02-19
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Key Features
1
AI-Powered Workspace
Integrates notes, docs, wikis, project management, and collaboration in one platform with AI agents that automate tasks and generate content.
2
AI Meeting Notes
Automatically transcribes meetings and generates summaries to keep teams aligned without manual note-taking.
3
Enterprise AI Search
Search across all your pages, messages, files, and connected apps like Slack, GitHub, and Microsoft Teams to find exactly what you need.
4
Customizable Templates
Offers a wide range of templates for project requirements, design systems, pitch decks, and meeting notes to accelerate workflow setup.
5
Granular Permissions and Teamspaces
Manage access with private teamspaces, granular database permissions, and advanced teamspace controls for secure collaboration.
6
Integrated Calendar and Email
Connect multiple calendars and Gmail inbox with AI-powered scheduling and personalized email management features.
7
Visual Data Representation
Visualize database information with charts such as donut, bar, and line charts to track progress and metrics effectively.
8
Multi-Platform Access
Available on desktop, mobile, and browser with offline capabilities to keep work accessible anytime, anywhere.
Who It's For
Audience 1#1
Product Managers
Use Notion to connect roadmaps to goals, manage projects, and keep teams aligned on deliverables and timelines.
Audience 2#2
Designers
Centralize design assets, collaborate on reviews, and maintain a consistent design language within the workspace.
Audience 3#3
Engineers
Manage sprint tasks, code guidelines, bug tracking, and documentation all in one place to ship features faster.
Audience 4#4
Marketing Teams
Plan campaigns, organize content calendars, and collaborate on creative assets with integrated AI assistance.
Audience 5#5
Small to Large Businesses
Scale collaboration, knowledge management, and project tracking with customizable permissions and teamspaces.
How to Use
1
Sign Up and Create Workspace
Start by signing up for a free Notion account and create your workspace for personal or team use.
2
Choose or Customize Templates
Select from a variety of pre-built templates or build your own pages and databases tailored to your workflow.
3
Invite Team Members
Add collaborators and set permissions to control access to pages, databases, and teamspaces.
4
Integrate Apps and Connect Calendars
Link external tools like Slack, GitHub, Gmail, and calendars to centralize your work and enable AI-powered features.
5
Use AI Agents to Automate Tasks
Leverage Notion AI to generate content, transcribe meetings, search across apps, and automate multi-step workflows.
Pricing
Pricing details are gathered from the official Notion website and are provided for reference only. Always confirm the latest information directly with the vendor.
| Plan | Price | Highlights |
|---|---|---|
| Free | $0 | Unlimited pages and blocks for individuals
|
| Plus | $10 | Unlimited file uploads
|
| Business | $20 | Advanced permissions and granular database controls
|
| Enterprise | Contact Sales | All Business features plus
|
Found a change in pricing? We welcome corrections. Reach out so we can keep this listing accurate.
Pros & Cons
Pros
- Comprehensive all-in-one platform reducing the need for multiple tools.
- Powerful AI features that automate complex tasks and enhance productivity.
- Highly customizable with extensive templates and integrations.
- Strong collaboration features with granular access controls.
- Trusted by large enterprises and widely adopted across industries.
Cons
- Advanced AI features require paid plans, which may be costly for small teams.
- Steep learning curve for new users due to extensive functionality.
- File upload size limits on free plans may restrict usage.
- Some integrations and AI capabilities are in beta and may have limited availability.
- Enterprise security features require higher-tier plans.
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Frequently Asked Questions
What is Notion AI and how does it work?
Notion AI is an integrated artificial intelligence assistant that helps automate tasks such as writing, meeting transcription, research, and enterprise search by leveraging your workspace data and connected apps.
Can I use Notion for free?
Yes, Notion offers a free plan with unlimited pages and blocks for individuals and limited AI trial features. Paid plans unlock advanced AI capabilities and collaboration features.
What integrations does Notion support?
Notion integrates with tools like Slack, GitHub, Google Drive, Gmail, Microsoft Teams, Jira, and more to centralize your work and enable AI-powered workflows.
Is Notion suitable for large enterprises?
Yes, Notion offers enterprise-grade security features including SAML SSO, audit logs, domain management, and dedicated customer success managers to support large organizations.
How secure is my data with Notion AI?
For Enterprise plan workspaces, Notion AI providers utilize zero data retention, ensuring your data privacy and security during AI interactions.
