Todoist

A to-do list app to organize your work and life with ease and clarity.

Freemium

iOS Android Web

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#Daily Planning #Recurring Task Scheduling #Task Management #Task Prioritization

Overview

Todoist is a powerful and intuitive task management app designed to help individuals and teams capture, organize, and prioritize tasks effortlessly. It offers natural language input, flexible project views including lists, boards, and calendars, and robust collaboration features for shared team workspaces. With over 19 years of development and millions of users worldwide, Todoist combines simplicity with advanced productivity features to help users achieve mental clarity and get things done efficiently.

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Key Features

Natural Language Task Input

Capture and organize tasks instantly using natural language, allowing quick entry of due dates and task details with simple phrases.

Multiple Project Views

Visualize your tasks in list, board (Kanban), or calendar layouts to suit your workflow and preferences, including flexible filtering options.

Recurring Tasks and Reminders

Set recurring due dates and custom reminders to ensure important tasks are never missed, supporting complex scheduling needs.

Team Collaboration Workspace

Create shared team spaces with up to 1000 members, assign tasks, comment, share files, and track progress collectively while keeping personal and team tasks separate.

Templates and Project Folders

Use over 50 pre-made templates for common workflows and organize projects into folders for better structure and management.

Priority Levels and Filters

Assign color-coded priority levels to tasks and use up to 150 custom filters to focus on what matters most each day.

Activity History and Logs

Access unlimited activity history to track changes and progress over time, with granular team activity logs for transparency.

Enterprise-Grade Security

SOC2 Type II certified security ensures compliance and data protection for individual users and teams.

How to Use

Create a Project

Start by creating a project to organize your tasks. Choose a name, color, and layout (list, board, or calendar).

Add Tasks

Add tasks to your project by typing the task name and optionally include due dates using natural language.

Organize with Sections and Sub-tasks

Break down large tasks into sub-tasks and use sections to divide your project into manageable parts.

Set Priorities and Deadlines

Assign priority levels and deadlines to tasks to focus on what’s most important and stay on schedule.

Collaborate and Share

Invite team members to your workspace, assign tasks, comment, and share files to keep everyone aligned.

Pricing

Pricing details are gathered from the official Todoist website and are provided for reference only. Always confirm the latest information directly with the vendor.

Plan	Price	Highlights
Beginner (Free)	$0	5 personal projects Smart quick add Task reminders Flexible list & board layouts 3 filter views 1 week activity history Integrate email, calendar, and more
Pro	$4	Everything in Beginner 300 personal projects Calendar layout Task duration Custom task reminders 150 filter views Unlimited activity history Task Assist Unlimited Ramble sessions
Business	$8	Everything in Pro Shared team workspace Up to 500 team projects Calendar layout for team projects Granular team activity logs Shared templates 1000 team members & guests 1000 project folders Team roles & permissions Centralized team billing Enterprise-grade SOC2 Type II security

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Pros & Cons

Pros

Intuitive and fast task capture with natural language processing.
Flexible views and layouts to match diverse workflows.
Strong collaboration features for teams with clear data ownership and permissions.
Robust recurring task and reminder system to manage complex schedules.
Wide platform availability with real-time sync across devices.

Cons

Free plan limits projects and features which may restrict power users.
Advanced features like calendar view and task durations require paid plans.
Team billing is per team, which can be costly for users in multiple teams.
No built-in time tracking or advanced project management features like Gantt charts.

Todoist

Overview

Featured Video

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Key Features

Natural Language Task Input

Multiple Project Views

Recurring Tasks and Reminders

Team Collaboration Workspace

Templates and Project Folders

Priority Levels and Filters

Activity History and Logs

Enterprise-Grade Security

Who It's For

How to Use

Create a Project

Add Tasks

Organize with Sections and Sub-tasks

Set Priorities and Deadlines

Collaborate and Share

Pricing

Pros & Cons

Pros

Cons

Use Cases

Frequently Asked Questions

Alternatives

Ratings & reviews