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HomeTodoist
T

Todoist

inProductivityTask Management

A to-do list app to organize your work and life with ease and clarity.

FreemiumiOSAndroidWebsite
T

Todoist

A to-do list app to organize your work and life with ease and clarity.

FreemiumiOSAndroidWebsite
inProductivityTask Management
#Personal Task Management#Team Collaboration#Project Planning#Habit Tracking#Goal Setting#Recurring Task Scheduling#Time Prioritization#Work-Life Organization

Overview

Todoist is a powerful and intuitive task management app designed to help individuals and teams capture, organize, and prioritize tasks effortlessly. It offers natural language input, flexible project views including lists, boards, and calendars, and robust collaboration features for shared team workspaces. With over 19 years of development and millions of users worldwide, Todoist combines simplicity with advanced productivity features to help users achieve mental clarity and get things done efficiently.

Category
ProductivityTask Management
Pricing Model
freemium
Last Updated
2026-02-19

Featured Video

Key Features

1

Natural Language Task Input

Capture and organize tasks instantly using natural language, allowing quick entry of due dates and task details with simple phrases.

2

Multiple Project Views

Visualize your tasks in list, board (Kanban), or calendar layouts to suit your workflow and preferences, including flexible filtering options.

3

Recurring Tasks and Reminders

Set recurring due dates and custom reminders to ensure important tasks are never missed, supporting complex scheduling needs.

4

Team Collaboration Workspace

Create shared team spaces with up to 1000 members, assign tasks, comment, share files, and track progress collectively while keeping personal and team tasks separate.

5

Templates and Project Folders

Use over 50 pre-made templates for common workflows and organize projects into folders for better structure and management.

6

Priority Levels and Filters

Assign color-coded priority levels to tasks and use up to 150 custom filters to focus on what matters most each day.

7

Activity History and Logs

Access unlimited activity history to track changes and progress over time, with granular team activity logs for transparency.

8

Enterprise-Grade Security

SOC2 Type II certified security ensures compliance and data protection for individual users and teams.

Who It's For

Audience 1#1

Individual Professionals

People looking to organize personal and work tasks efficiently with a simple yet powerful to-do list.

Audience 2#2

Small to Medium Teams

Teams needing a shared workspace for task collaboration without complex project management overhead.

Audience 3#3

Students and Educators

Users managing courses, assignments, and educational projects with customizable templates and scheduling.

Audience 4#4

Freelancers and Consultants

Independent workers who require task tracking, client project organization, and deadline management.

Audience 5#5

Productivity Enthusiasts

Users interested in applying various productivity methods and frameworks integrated with task management.

How to Use

1

Create a Project

Start by creating a project to organize your tasks. Choose a name, color, and layout (list, board, or calendar).

2

Add Tasks

Add tasks to your project by typing the task name and optionally include due dates using natural language.

3

Organize with Sections and Sub-tasks

Break down large tasks into sub-tasks and use sections to divide your project into manageable parts.

4

Set Priorities and Deadlines

Assign priority levels and deadlines to tasks to focus on what’s most important and stay on schedule.

5

Collaborate and Share

Invite team members to your workspace, assign tasks, comment, and share files to keep everyone aligned.

Pricing

Pricing details are gathered from the official Todoist website and are provided for reference only. Always confirm the latest information directly with the vendor.

PlanPriceHighlights
Beginner (Free)$0

5 personal projects

  • Smart quick add
  • Task reminders
  • Flexible list & board layouts
  • 3 filter views
  • 1 week activity history
  • Integrate email, calendar, and more
Pro$4

Everything in Beginner

  • 300 personal projects
  • Calendar layout
  • Task duration
  • Custom task reminders
  • 150 filter views
  • Unlimited activity history
  • Task Assist
  • Unlimited Ramble sessions
Business$8

Everything in Pro

  • Shared team workspace
  • Up to 500 team projects
  • Calendar layout for team projects
  • Granular team activity logs
  • Shared templates
  • 1000 team members & guests
  • 1000 project folders
  • Team roles & permissions
  • Centralized team billing
  • Enterprise-grade SOC2 Type II security
Found a change in pricing? We welcome corrections. Reach out so we can keep this listing accurate.

Pros & Cons

Pros

  • Intuitive and fast task capture with natural language processing.
  • Flexible views and layouts to match diverse workflows.
  • Strong collaboration features for teams with clear data ownership and permissions.
  • Robust recurring task and reminder system to manage complex schedules.
  • Wide platform availability with real-time sync across devices.

Cons

  • Free plan limits projects and features which may restrict power users.
  • Advanced features like calendar view and task durations require paid plans.
  • Team billing is per team, which can be costly for users in multiple teams.
  • No built-in time tracking or advanced project management features like Gantt charts.
  • Some users may find the interface minimalistic compared to more complex PM tools.

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Frequently Asked Questions

Is there a free version of Todoist?
Yes, Todoist offers a free plan with basic features including 5 personal projects and task reminders.
What is the difference between Pro and Business plans?
Pro is designed for individuals with advanced features, while Business adds team collaboration, admin controls, and centralized billing for organizations.
Can I use Todoist on multiple devices?
Yes, Todoist supports real-time sync across more than 10 platforms including desktop, mobile, wearables, and browser extensions.
Is Todoist secure for business use?
Yes, Todoist is SOC2 Type II certified, ensuring enterprise-grade security and compliance standards.
Can I invite people outside my organization to collaborate?
Yes, you can invite external guests to specific projects for free, facilitating collaboration with clients or partners.

Ratings & reviews

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