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39+ Productivity Tools

Productivity tools help you organize your time, manage tasks, and stay focused on your work.

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Things

Things

paid

Things is a task management app designed for Mac, iPhone, iPad, Apple Watch, and Vision Pro. It offers features like project organization, checklists, calendar integration, natural language date input, and fast search to help users manage daily tasks and long-term goals.

Productivity
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Quip

Quip

paid

Quip enables Salesforce customers to standardize and automate business processes by embedding real-time collaborative documents, spreadsheets, and chat inside Salesforce records, enhancing team communication and decision-making.

Productivity
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Todo.ly

Todo.ly

freemium

Todo.ly is an online todo list and task manager that helps users organize tasks into projects and subprojects, assign due dates, and prioritize work using smart filters based on the Getting Things Done method. It features drag-and-drop task management and right-click menus for quick actions.

Productivity
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TrySchedule

TrySchedule

freemium

TrySchedule is a free online tool for creating professional weekly schedules with drag-and-drop blocks, color coding, and instant export to PNG, JPG, or PDF. It supports work, school, fitness, and team scheduling without signup or hidden fees.

Productivity
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TeuxDeux is a to-do list app that helps users organize tasks one day at a time with features like task rollover, recurring reminders, and unobtrusive notifications. It syncs across desktop and mobile devices for task management on the go.

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Albo

Albo

freemium

Albo is a save-for-later app for links, videos, recipes, workouts, products, and places. It organizes saves into collections, places them on a map, and lets people share collections with friends.

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voiset

voiset

paid

Voiset is an AI day planner that converts voice into tasks, notes, and schedules, integrates with Google, Outlook, and Zoom calendars, and supports team workspaces with AI-powered task management and booking features.

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Gbyte Repair

Gbyte Repair

freemium

Gbyte iOS System Repair fixes over 150 iOS system problems including Apple logo stuck, boot loops, black and white screens, and recovery mode issues. It supports all iPhone models and iOS versions with multiple repair modes and no data loss. The tool offers one-click recovery mode entry/exit and device reset without iT

Productivity
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TextBases is a fast, free collection of browser-based tools for text processing, writing, and developer workflows. It includes counters, cleaners, converters, JSON utilities, encoders, generators, and security tools. No signup is required.

Productivity
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FOCO

paid

FOCO assists users, especially those with ADHD, in overcoming task initiation deficits by breaking tasks into small steps, providing time estimates, and offering a focus mode with a mascot companion. It integrates voice capture, brain dump, and momentum tracking to support starting and maintaining focus.

Productivity
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Box

Box

paid

Box offers intelligent content management, secure collaboration, AI-driven data extraction, and workflow automation for enterprises. It integrates AI models for content insights and provides compliance and security features for sensitive data protection.

Productivity
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Fellow

Fellow

paid

Fellow.ai captures and transcribes meetings across platforms like Zoom, Google Meet, and Microsoft Teams, providing AI-generated notes, summaries, and action items. It centralizes recordings with strict privacy controls and integrates with CRM and project management tools. Designed for regulated industries and teams of

Productivity
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3 decisions

How to choose Productivity tools

Some tools automate your calendar and meeting notes using AI, while others provide a simple space for writing and file sharing. You can choose based on if you need a system that makes decisions for you or a blank canvas where you control every detail.

Your choice depends on where your time goes. If meetings and scheduling take up your day, Reclaim.ai or tl;dv can handle the logistics. For those who need to block out the world, Forest helps you stay away from distracting apps. If you just need to keep files and thoughts in order, Evernote and Dropbox offer reliable places to store your work.

  1. Let AI handle the logistics of your day

    Reclaim.ai uses AI to find the right time for meetings and tasks in your calendar. It even schedules breaks and travel time automatically. For meetings, tl;dv records and summarizes conversations, then pushes those insights to your CRM. Krisp also helps by logging meeting details into Notion or OneNote. These tools reduce the time you spend on manual planning and note taking.

  2. Build a focused environment for deep work

    Forest turns focus time into a virtual tree, blocking other apps to keep you on task. If you need to organize thoughts, Evernote acts as a second brain where you can scan, record, and clip information. Todo.ly offers a simpler approach for those who want a basic task manager without complex features. These options work well when you need to manage your own attention rather than a team.

  3. Coordinate team projects and files

    Google Docs allows multiple people to edit the same file at once, which stops you from sending versions back and forth. Coda brings different tools together in one workspace to centralize strategy and schedules. For file sharing, Dropbox keeps every version of a file current across your team. If you need to manage work shifts, TrySchedule lets you build rosters and export them for payroll.

4 questions

Frequently asked questions

How do I stop checking my phone while working?

Forest helps you stay off distracting apps by growing a virtual forest during your focus sessions. If you leave the app, your tree dies.

Can I edit documents without an internet connection?

Google Docs allows you to access, create, and edit documents offline. This helps you stay productive even when you do not have a stable connection.

How much does it cost to automate my calendar?

Reclaim.ai offers a Starter plan for $10 per seat/month. You can also try their Business plan features during a free 14-day trial.

Is there a way to share large files for free?

Dropbox Basic gives you 2 GB of space to store and share your files at no cost. For more space, the Standard plan starts at 3 TB for $15 per user per month.