Meeting Management
Bluedot
The most accurate AI note taker that captures, transcribes, and summarizes every meeting without joining your calls.
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11+ Free Meeting Management Tools
12 of the 17 tools in this category have a free plan. Each offers a free tier beside paid plans.
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Meeting Management tools with a free plan
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Meeting Management
tl;dv
An AI-powered meeting notetaker that captures, transcribes, summarizes, and analyzes meetings to enhance team collaboration and automate
Meeting Management
MinutesLink
Get human-accurate AI meeting minutes and summaries for Zoom & Google Meet calls effortlessly.
Meeting Management
Otter
The #1 AI Meeting Agent that turns conversations into accurate transcripts, summaries, and actionable insights.
Meeting Management
Notta
AI Meeting Note Taker that transcribes, summarizes, and collaborates to boost productivity.
Meeting Management
Fathom
AI notetaking that lets you focus on conversations while it captures, summarizes, and syncs your meetings automatically.
Meeting Management
Cluely
An AI-powered, real-time, undetectable meeting assistant and note-taking tool.
Meeting Management
MeetingNotes
MeetingNotes provides real-time transcription, AI-generated summaries, and collaborative note-taking for meetings.
Meeting Management
Fellow
Fellow.ai is a secure AI meeting assistant that records, transcribes, summarizes, and manages meeting notes with privacy and compliance
Meeting Management
Jamie
An AI-powered note taker that automatically generates structured meeting notes, transcripts, and action items with privacy and security
Meeting Management
Fireflies AI
The #1 AI Notetaker for Your Meetings that transcribes, summarizes, and analyzes all your team conversations.
3 decisions
How to choose Meeting Management tools
Two things separate these tools more than anything else. The first is how tightly the free plan is capped. Notta limits free users to 120 minutes of transcription a month, Hedy to 5 hours, and Bluedot to 5 meetings for life. Fathom puts no cap on recordings or transcriptions. The second is whether a bot appears in the call. Bluedot records without one. Most others send a visible bot to join before transcription begins.
Notta
Hedy
Bluedot
FathomHow tight the free plan really is
Six tools offer a free plan, but the caps vary widely. Bluedot's free tier covers 5 meetings in total, ever, and recordings are capped at one hour each. Notta allows 120 minutes of transcription per month. Hedy gives 5 hours per month. MinutesLink allows 10 transcriptions per month. Fathom is the exception: its free plan includes unlimited recordings and transcriptions, with no monthly cap. Fireflies AI's free plan limits AI-generated summaries and storage minutes. Anyone who runs several meetings a day will hit most of these limits quickly and need a paid plan.
Whether a bot joins the call
Most tools here send a bot into the meeting to record and transcribe. That bot appears in the participant list and sometimes in the recording itself. Bluedot works differently: it captures, transcribes, and summarises without a bot joining at all. That matters when a visible bot would feel out of place, for instance in a sensitive interview or a small client call. Cluely also describes itself as undetectable, but its highest-tier undetectability feature costs $149.99 a month. For teams where a bot is not a concern, Otter, Fireflies AI, Avoma, and Fathom all send one and work well.
Which prices are actually published
Notta's Business plan requires contacting sales, and MeetingNotes lists only a free trial and a contact-sales premium plan with no price given. Voicenotes gives a Pro plan at $15 a month but its Enterprise plan is also contact-sales. Avoma publishes most tiers, starting at $19 per recorder per month billed annually, but conversation intelligence features cost extra as add-ons. MinutesLink is the most transparent at the lower end: its Pro plan is $16.99 a month and its Business plan is $29.99 a month, both published outright. Fathom's team plan is $19 a month per user and its Business plan is $29 a month per user.
MinutesLink
Fireflies AI
Cluely
Otter
Avoma
MeetingNotes
Voicenotes6 questions
Frequently asked questions
Which meeting management tools have a free plan?
Six tools here have a free plan: Bluedot, MinutesLink, Otter, Notta, Hedy, and Fireflies AI. Fathom also has a free plan with unlimited recordings and transcriptions. TeamRetro, Avoma, and Voicenotes have no free plan at all. The free plans differ sharply in what they allow: Bluedot caps free use at 5 meetings lifetime, Notta at 120 minutes per month, and Hedy at 5 hours per month.
TeamRetroDoes any tool here record meetings without a bot joining the call?
Bluedot is the only tool here that records, transcribes, and summarises without sending a bot into the meeting. It does not appear in the participant list or the recording. The trade-off is that its free plan covers only 5 meetings in total, and custom meeting templates require a higher paid tier.
Which tools support multiple languages for transcription?
Bluedot supports over 100 languages. MinutesLink supports over 50. Notta supports 58. Hedy supports over 30. Cluely supports over 12. Voicenotes does not publish information on supported languages, so teams with non-English speakers should check before committing to it.
What is the cheapest way to get AI-generated meeting summaries?
Fathom's free plan includes unlimited AI call summaries with no monthly cap, making it the lowest-cost starting point among these tools. Otter, Fireflies AI, and MinutesLink also offer free plans with AI summaries, though each caps usage in some way. Otter's Pro plan is $8.33 a month billed annually, which is the lowest published paid price among tools that list one.
Which tool suits a team running agile retrospectives?
TeamRetro is built for that. It covers retrospectives, team health checks, and agile estimation for distributed teams, and includes AI-powered meeting facilitation. It has no free plan; the Single Team plan starts at $20.83 a month billed annually. The other tools here focus on transcription and note-taking rather than structured retrospective formats.
Are there meeting tools that also update a CRM automatically?
Bluedot and Avoma both update a CRM after a meeting without manual input. Bluedot also drafts follow-up emails automatically. Avoma goes further with speaker identification, live bookmarking, and revenue tracking, starting at $19 per recorder per month billed annually. Fathom syncs with CRM platforms too, but that feature is limited to higher-tier plans.