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12+ Meeting Management Tools

The tools here record calls, turn speech into text, write up summaries, and pull out tasks for Meeting Summarization and follow-up, without anyone taking manual notes. Bluedot, MinutesLink, Otter, and Notta each cover transcription, summaries, and note-taking. Hedy and Fireflies AI add free plans with their own caps. Fathom offers unlimited recordings and transcriptions on its free tier, while Bluedot's free plan covers just 5 meetings in total.

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Freemium
Meeting Management

Fireflies AI

The #1 AI Notetaker for Your Meetings that transcribes, summarizes, and analyzes all your team conversations.

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How to choose Meeting Management tools

Two things separate these tools more than anything else. The first is how tightly the free plan is capped. Notta limits free users to 120 minutes of transcription a month, Hedy to 5 hours, and Bluedot to 5 meetings for life. Fathom puts no cap on recordings or transcriptions. The second is whether a bot appears in the call. Bluedot records without one. Most others send a visible bot to join before transcription begins.

  1. How tight the free plan really is

    Six tools offer a free plan, but the caps vary widely. Bluedot's free tier covers 5 meetings in total, ever, and recordings are capped at one hour each. Notta allows 120 minutes of transcription per month. Hedy gives 5 hours per month. MinutesLink allows 10 transcriptions per month. Fathom is the exception: its free plan includes unlimited recordings and transcriptions, with no monthly cap. Fireflies AI's free plan limits AI-generated summaries and storage minutes. Anyone who runs several meetings a day will hit most of these limits quickly and need a paid plan.

  2. Whether a bot joins the call

    Most tools here send a bot into the meeting to record and transcribe. That bot appears in the participant list and sometimes in the recording itself. Bluedot works differently: it captures, transcribes, and summarises without a bot joining at all. That matters when a visible bot would feel out of place, for instance in a sensitive interview or a small client call. Cluely also describes itself as undetectable, but its highest-tier undetectability feature costs $149.99 a month. For teams where a bot is not a concern, Otter, Fireflies AI, Avoma, and Fathom all send one and work well.

  3. Which prices are actually published

    Notta's Business plan requires contacting sales, and MeetingNotes lists only a free trial and a contact-sales premium plan with no price given. Voicenotes gives a Pro plan at $15 a month but its Enterprise plan is also contact-sales. Avoma publishes most tiers, starting at $19 per recorder per month billed annually, but conversation intelligence features cost extra as add-ons. MinutesLink is the most transparent at the lower end: its Pro plan is $16.99 a month and its Business plan is $29.99 a month, both published outright. Fathom's team plan is $19 a month per user and its Business plan is $29 a month per user.

6 questions

Frequently asked questions

Which meeting management tools have a free plan?

Six tools here have a free plan: Bluedot, MinutesLink, Otter, Notta, Hedy, and Fireflies AI. Fathom also has a free plan with unlimited recordings and transcriptions. TeamRetro, Avoma, and Voicenotes have no free plan at all. The free plans differ sharply in what they allow: Bluedot caps free use at 5 meetings lifetime, Notta at 120 minutes per month, and Hedy at 5 hours per month.

Does any tool here record meetings without a bot joining the call?

Bluedot is the only tool here that records, transcribes, and summarises without sending a bot into the meeting. It does not appear in the participant list or the recording. The trade-off is that its free plan covers only 5 meetings in total, and custom meeting templates require a higher paid tier.

Which tools support multiple languages for transcription?

Bluedot supports over 100 languages. MinutesLink supports over 50. Notta supports 58. Hedy supports over 30. Cluely supports over 12. Voicenotes does not publish information on supported languages, so teams with non-English speakers should check before committing to it.

What is the cheapest way to get AI-generated meeting summaries?

Fathom's free plan includes unlimited AI call summaries with no monthly cap, making it the lowest-cost starting point among these tools. Otter, Fireflies AI, and MinutesLink also offer free plans with AI summaries, though each caps usage in some way. Otter's Pro plan is $8.33 a month billed annually, which is the lowest published paid price among tools that list one.

Which tool suits a team running agile retrospectives?

TeamRetro is built for that. It covers retrospectives, team health checks, and agile estimation for distributed teams, and includes AI-powered meeting facilitation. It has no free plan; the Single Team plan starts at $20.83 a month billed annually. The other tools here focus on transcription and note-taking rather than structured retrospective formats.

Are there meeting tools that also update a CRM automatically?

Bluedot and Avoma both update a CRM after a meeting without manual input. Bluedot also drafts follow-up emails automatically. Avoma goes further with speaker identification, live bookmarking, and revenue tracking, starting at $19 per recorder per month billed annually. Fathom syncs with CRM platforms too, but that feature is limited to higher-tier plans.