Overview

Notion is a workspace where you write docs, build databases, manage tasks, and search across everything with AI. You can start on the free plan as an individual, then move to paid plans as your team grows. Notion fits individuals organising personal projects, small teams working together, and larger businesses that need agent automation and tighter access controls.

Updated Oct 15, 2026.

XIAOJUN MAO

Owner of Stivio

Rising Star

Recommends this toolOct 9, 2026

Notion is a flexible all-in-one workspace for notes, docs, and databases with a clean block-based editor. It takes some setup to get the most out of it, but the templates and integrations make it powerful.

What Notion has

Apps

For developers

Programmatic access to the product's data and features for developers. One of 5 Knowledge Management tools with an API.
Automatic messages the product sends to another app when something happens.
A command-line interface that lets you run the tool from a terminal or scripts.
A toolkit that lets developers build on the product using their preferred programming language.

For teams

Shared workspaces where multiple users can collaborate on the same content. One of 5 Knowledge Management tools with team accounts.

Support

Real people you can contact when you need help with the tool.

Learning

A structured learning program with courses, badges, and certifications to build skills with the tool.
Earn official badges and certifications to validate your knowledge of the tool.

Pricing

A product demonstration available to prospective customers who want to evaluate the tool.

Extras

Pre-built starting points you can edit to fit your own needs. One of 5 Knowledge Management tools with templates.
An online space where users can connect, share tips, and help each other.
A place where users find add-ons, plugins or templates others made for the product.

Integrations

+10 more

Google Calendar
Salesforce
OneDrive
Datadog
Entra ID (Azure AD)
Linear
Okta
OneLogin
Pinterest
Tableau

Key Features

Knowledge system

Bring everything into one system of record.

Task automation

Keep work moving 24/7 with agents.

Knowledge capture

Capture your team’s knowledge, find answers across all your apps, and automate your busywork.

Block-based docs

Create block-based docs that flex from a note to a full spec.

Databases

Organize anything and connect it across your workspace.

Meeting notes

Capture every meeting, in one shared workspace.

Data syncs

Pull live Salesforce and Jira data right into Notion.

Forms

Collect responses straight into your databases.

Work imports

Bring your work over from any tool in minutes.

Mobile access

Capture and access your work from anywhere.

Enterprise Search

Search across Notion, Slack, Jira, and more.

Wikis

Keep your company knowledge in one verified home.

Charts and dashboards

Visualize your data and track progress at a glance.

Pros

The free plan lets you try AI capabilities, publish pages to the web, and connect multiple calendars.
Agents run tasks around the clock without someone having to do them manually.
The API supports reading, creating, and updating nearly everything in a workspace.
Offline mode lets you keep working on chosen pages without an internet connection.

Cons

File uploads on the free plan are capped at 5MB each.
Notion Agent and AI Meeting Notes require the Business plan or above.
Granular database permissions require the Business plan or above.

FAQs

Is Notion free?

Yes. The free plan is available for individuals to organise personal projects. It includes a trial of AI capabilities, basic forms, and the ability to publish a Notion page to the web.

What does the Business plan add?

The Business plan adds Notion Agent, AI Meeting Notes, Enterprise Search Beta, and granular database permissions.

What tools does Notion connect to?

Notion connects to Slack, Google Drive, Google Calendar, Outlook, GitHub, Figma, and Canva. Salesforce, Jira, Asana, and OneDrive are currently in beta.

Does Notion have an API?

Yes. The REST API lets you read, create, and update pages, databases, users, comments, and more. Connections can also listen for real-time events like page updates via webhooks.

Who is Notion for?

Notion is built for individuals organising personal projects, small teams and professionals working together, growing businesses, and larger organisations that need scalability and access controls.

What Notion has