Whale

Whale is an AI-powered SOP software for documenting, sharing, training, and managing standard operating procedures in teams.

Paid

Web

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#Standard Operating Procedure Documentation

Overview

Whale enables teams to quickly create, share, and manage standard operating procedures using AI tools like step recording, AI writing assistant, and automated quizzes. It centralizes knowledge, supports training flows, and tracks compliance with audit-ready records.

Key Features

Step Recorder

Captures every click and action on screen to automatically create a video, annotated screenshots, and a written step-by-step SOP.

AI Writing Assistant

Generates structured SOP drafts from short prompts to speed up documentation creation.

Video-to-SOP Conversion

Uploads videos and uses AI to transcribe spoken steps into written SOPs while embedding the video.

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Key Features

Step Recorder

Captures every click and action on screen to automatically create a video, annotated screenshots, and a written step-by-step SOP.

AI Writing Assistant

Generates structured SOP drafts from short prompts to speed up documentation creation.

Video-to-SOP Conversion

Uploads videos and uses AI to transcribe spoken steps into written SOPs while embedding the video.

How to Use

Document Processes

Use the Step Recorder or AI Writing Assistant to capture and create detailed SOPs quickly.

Organize and Manage

Centralize SOPs in Boards, assign expert reviewers, and set review cycles to keep content current.

Share and Access

Distribute SOPs via links, QR codes, browser extension, or mobile app to ensure team access anytime.

Train and Verify

Build training flows with AI-generated quizzes and assign read assignments to onboard and train employees.

Monitor and Improve

Use analytics dashboards to track adoption, quiz results, and identify content gaps for continuous improvement.

Pricing

Pricing details are gathered from the official Whale website and are provided for reference only. Always confirm the latest information directly with the vendor.

Plan	Price	Highlights
Free	$0	20 AI credits per month Access to basic documentation and sharing features Limited training flows and quizzes Mobile app access
Scale	$249	50 AI credits per creator per month Unlimited documentation and boards Video-to-guide recorder Checklist creator and process templates Google & OneDrive integration
Advance	$499	100 AI credits per creator per month Unlimited training flows and knowledge quizzes Custom badges and org chart Advanced permissions and approval flows
Enterprise	Contact Sales	250 AI credits per creator per month AI voiceovers (coming soon) Connect external sources to AI assistant (coming soon) Conversational Teams Bot (coming soon) SOC 2, HIPAA, GDPR compliance and dedicated support

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Pros & Cons

Pros

Significantly reduces time to create and update SOPs with AI and automation.
Integrates training and knowledge verification with AI-generated quizzes and badges.
Centralizes knowledge with version control, expert reviews, and compliance tracking.
Offers multiple sharing and access methods including mobile app and browser extension.
Enterprise-ready with SOC 2 certification, HIPAA readiness, GDPR compliance, and advanced permissions.

Cons

Pricing is relatively high and may be prohibitive for small teams or startups.
Some advanced AI features like voiceovers and external source integration are coming soon, not yet available.
Complexity of features may require onboarding and training for effective use.
No explicit free tier; free trial details are not clearly stated.

Whale

Overview

Featured Video

Key Features

Step Recorder

AI Writing Assistant

Video-to-SOP Conversion

Featured Video

Key Features

Step Recorder

AI Writing Assistant

Video-to-SOP Conversion

Training Flows and Quizzes

Centralized Knowledge Management

Read Assignments with Tracking

Contextual Suggestions and Browser Extension

Export and Sharing Options

Who It's For

How to Use

Document Processes

Organize and Manage

Share and Access

Train and Verify

Monitor and Improve

Pricing

Pros & Cons

Pros

Cons

Use Cases

Frequently Asked Questions

Alternatives

Ratings & reviews