Whale

Whale is an AI-powered SOP software for documenting, sharing, training, and managing standard operating procedures in teams.

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Overview

Whale is an AI-powered platform for capturing, sharing, and managing process documentation and SOPs. You can record your screen, narrate a video, or let the AI draft a procedure from scratch, and the result lives in one central place your whole team can access. A browser extension and mobile app let your team reach documentation wherever they are working. Whale also connects with OneDrive so existing content feeds into the same central source.

Details checked against usewhale.io on Sep 13, 2026.

Key Features

AI SOP writer

Draft new procedures in seconds with AI, so you spend less time writing from scratch.

Step recorder

Capture any process on your screen and Whale turns it into a visual step-by-step guide automatically.

Video-to-guide recorder

Record your screen and narrate as you go. Whale converts the recording into a guide for complex processes.

AI voiceovers

Generate natural-sounding voiceovers for your guides without recording any audio yourself.

Training flows and quizzes

Design custom training flows for different roles. AI generates quiz questions from your content to check understanding.

Browser extension

Your team can consult Whale documentation from any browser-based software without switching tabs or apps.

Checklists and templates

Build reusable checklists for recurring tasks and draw from more than 100 templates to roll out new SOPs quickly.

OneDrive integration

Connect existing OneDrive content to create one central source of truth for your documentation.

Pros

The AI SOP writer drafts new procedures in seconds, reducing the time spent writing documentation.
The browser extension and mobile app mean your team can reach documentation from almost anywhere.
More than 100 templates let you roll out new SOPs without starting from a blank page.
Sharing documentation with clients and vendors requires no workspace access on their part.

Pricing

Free plan available.

Whale pricing plans
Plan	Price	Highlights
Free	$0	20 AI credits per month Access to basic documentation and sharing features Limited training flows and quizzes Mobile app access
Scale	$249	50 AI credits per creator per month Unlimited documentation and boards Video-to-guide recorder Checklist creator and process templates Google & OneDrive integration
Advance	$499	100 AI credits per creator per month Unlimited training flows and knowledge quizzes Custom badges and org chart Advanced permissions and approval flows
Enterprise	Contact Sales	250 AI credits per creator per month AI voiceovers (coming soon) Connect external sources to AI assistant (coming soon) Conversational Teams Bot (coming soon) SOC 2, HIPAA, GDPR compliance and dedicated support

Pricing is collected from the official Whale website and may change. Always confirm with the vendor.

FAQs

Is Whale free?

Yes. Whale has a free plan. You can sign up without paying to get started with the platform.

What does Whale do?

Whale lets you capture, share, and manage process documentation and SOPs. You can record screens, convert videos into guides, draft SOPs with AI, build checklists, and deliver documentation through a browser extension and mobile app.

Does Whale have a browser extension?

Yes. The CoPilot browser extension lets your team consult Whale documentation from any browser-based software they are already using.

What integrations does Whale support?

Whale integrates with Google and OneDrive, letting you connect existing content and keep it alongside your other documentation in one place.

Can Whale help with ramping up new hires?

Yes. Whale supports guided training flows for different teams and roles, and AI-generated quizzes check that new hires have understood the material.

Can I share documentation outside my team?

Yes. The public share feature lets you share documentation with clients and vendors without giving them access to your workspace.

Ratings & reviews

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Help others decide, your insights matter

Community reviews (0)

Most recent

No reviews yet. Be the first to share your experience.

Ratings & reviews

No reviews yet. Be the first to share your experience.

Share your experience

Help others decide, your insights matter

Community reviews (0)

Most recent

No reviews yet. Be the first to share your experience.

Key Features

AI SOP writer

Draft new procedures in seconds with AI, so you spend less time writing from scratch.

Step recorder

Capture any process on your screen and Whale turns it into a visual step-by-step guide automatically.

Video-to-guide recorder

Record your screen and narrate as you go. Whale converts the recording into a guide for complex processes.

AI voiceovers

Generate natural-sounding voiceovers for your guides without recording any audio yourself.

Training flows and quizzes

Design custom training flows for different roles. AI generates quiz questions from your content to check understanding.

Browser extension

Your team can consult Whale documentation from any browser-based software without switching tabs or apps.

Checklists and templates

Build reusable checklists for recurring tasks and draw from more than 100 templates to roll out new SOPs quickly.

OneDrive integration

Connect existing OneDrive content to create one central source of truth for your documentation.

Pros

The AI SOP writer drafts new procedures in seconds, reducing the time spent writing documentation.
The browser extension and mobile app mean your team can reach documentation from almost anywhere.
More than 100 templates let you roll out new SOPs without starting from a blank page.
Sharing documentation with clients and vendors requires no workspace access on their part.

Pricing

Free plan available.

Whale pricing plans
Plan	Price	Highlights
Free	$0	20 AI credits per month Access to basic documentation and sharing features Limited training flows and quizzes Mobile app access
Scale	$249	50 AI credits per creator per month Unlimited documentation and boards Video-to-guide recorder Checklist creator and process templates Google & OneDrive integration
Advance	$499	100 AI credits per creator per month Unlimited training flows and knowledge quizzes Custom badges and org chart Advanced permissions and approval flows
Enterprise	Contact Sales	250 AI credits per creator per month AI voiceovers (coming soon) Connect external sources to AI assistant (coming soon) Conversational Teams Bot (coming soon) SOC 2, HIPAA, GDPR compliance and dedicated support

Pricing is collected from the official Whale website and may change. Always confirm with the vendor.

FAQs

Is Whale free?

Yes. Whale has a free plan. You can sign up without paying to get started with the platform.

What does Whale do?

Does Whale have a browser extension?

Yes. The CoPilot browser extension lets your team consult Whale documentation from any browser-based software they are already using.

What integrations does Whale support?

Whale integrates with Google and OneDrive, letting you connect existing content and keep it alongside your other documentation in one place.

Can Whale help with ramping up new hires?

Yes. Whale supports guided training flows for different teams and roles, and AI-generated quizzes check that new hires have understood the material.

Can I share documentation outside my team?

Yes. The public share feature lets you share documentation with clients and vendors without giving them access to your workspace.

Whale

Overview

Key Features

AI SOP writer

Step recorder

Video-to-guide recorder

AI voiceovers

Training flows and quizzes

Browser extension

Checklists and templates

OneDrive integration

Pros

Pricing

Featured Video

FAQs

Ratings & reviews

Ratings & reviews

Community reviews (0)

Ratings & reviews

Community reviews (0)

Key Features

AI SOP writer

Step recorder

Video-to-guide recorder

AI voiceovers

Training flows and quizzes

Browser extension

Checklists and templates

OneDrive integration

Pros

Pricing

Featured Video

FAQs

More in SOP Management

Ratings & reviews

Community reviews (0)

More in SOP Management