Whale

Whale is an AI-powered SOP software for documenting, sharing, training, and managing standard operating procedures in teams.

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Overview

Whale enables teams to quickly create, share, and manage standard operating procedures using AI tools like step recording, AI writing assistant, and automated quizzes. It centralizes knowledge, supports training flows, and tracks compliance with audit-ready records.

Last updated: Jul 14, 2026

Key Features

Step Recorder

Captures every click and action on screen to automatically create a video, annotated screenshots, and a written step-by-step SOP.

AI Writing Assistant

Generates structured SOP drafts from short prompts to speed up documentation creation.

Video-to-SOP Conversion

Uploads videos and uses AI to transcribe spoken steps into written SOPs while embedding the video.

Training Flows and Quizzes

Creates custom onboarding and training paths with AI-generated quizzes to verify knowledge retention.

Centralized Knowledge Management

Stores all approved and reviewed SOPs in one searchable, version-controlled place with expert review cycles.

Read Assignments with Tracking

Assigns SOPs or guides to individuals or groups with due dates and tracks completion in real time.

Contextual Suggestions and Browser Extension

Surfaces relevant SOPs inside other web tools via a browser extension to provide answers in the flow of work.

Export and Sharing Options

Exports SOPs to PDF or Word, shares via secure links or QR codes, and supports public sharing without login.

Pros

Significantly reduces time to create and update SOPs with AI and automation.
Integrates training and knowledge verification with AI-generated quizzes and badges.
Centralizes knowledge with version control, expert reviews, and compliance tracking.
Offers multiple sharing and access methods including mobile app and browser extension.
Enterprise-ready with SOC 2 certification, HIPAA readiness, GDPR compliance, and advanced permissions.

Cons

Pricing is relatively high and may be prohibitive for small teams or startups.
Some advanced AI features like voiceovers and external source integration are coming soon, not yet available.
Complexity of features may require onboarding and training for effective use.
No explicit free tier; free trial details are not clearly stated.
Limited information on integrations beyond Google and OneDrive.

Pricing

Plan	Price	Highlights
Free	$0	20 AI credits per month Access to basic documentation and sharing features Limited training flows and quizzes Mobile app access
Scale	$249	50 AI credits per creator per month Unlimited documentation and boards Video-to-guide recorder Checklist creator and process templates Google & OneDrive integration
Advance	$499	100 AI credits per creator per month Unlimited training flows and knowledge quizzes Custom badges and org chart Advanced permissions and approval flows
Enterprise	Contact Sales	250 AI credits per creator per month AI voiceovers (coming soon) Connect external sources to AI assistant (coming soon) Conversational Teams Bot (coming soon) SOC 2, HIPAA, GDPR compliance and dedicated support

Pricing is collected from the official Whale website and may change. Always confirm with the vendor.

Frequently Asked Questions

Ratings & reviews

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Community reviews (0)

Most recent

No reviews yet. Be the first to share your experience.

Ratings & reviews

No reviews yet. Be the first to share your experience.

Share your experience

Help others decide, your insights matter

Community reviews (0)

Most recent

No reviews yet. Be the first to share your experience.

Key Features

Step Recorder

Captures every click and action on screen to automatically create a video, annotated screenshots, and a written step-by-step SOP.

AI Writing Assistant

Generates structured SOP drafts from short prompts to speed up documentation creation.

Video-to-SOP Conversion

Uploads videos and uses AI to transcribe spoken steps into written SOPs while embedding the video.

Training Flows and Quizzes

Creates custom onboarding and training paths with AI-generated quizzes to verify knowledge retention.

Centralized Knowledge Management

Stores all approved and reviewed SOPs in one searchable, version-controlled place with expert review cycles.

Read Assignments with Tracking

Assigns SOPs or guides to individuals or groups with due dates and tracks completion in real time.

Contextual Suggestions and Browser Extension

Surfaces relevant SOPs inside other web tools via a browser extension to provide answers in the flow of work.

Export and Sharing Options

Exports SOPs to PDF or Word, shares via secure links or QR codes, and supports public sharing without login.

Pros

Significantly reduces time to create and update SOPs with AI and automation.
Integrates training and knowledge verification with AI-generated quizzes and badges.
Centralizes knowledge with version control, expert reviews, and compliance tracking.
Offers multiple sharing and access methods including mobile app and browser extension.
Enterprise-ready with SOC 2 certification, HIPAA readiness, GDPR compliance, and advanced permissions.

Cons

Pricing is relatively high and may be prohibitive for small teams or startups.
Some advanced AI features like voiceovers and external source integration are coming soon, not yet available.
Complexity of features may require onboarding and training for effective use.
No explicit free tier; free trial details are not clearly stated.
Limited information on integrations beyond Google and OneDrive.

Pricing

Plan	Price	Highlights
Free	$0	20 AI credits per month Access to basic documentation and sharing features Limited training flows and quizzes Mobile app access
Scale	$249	50 AI credits per creator per month Unlimited documentation and boards Video-to-guide recorder Checklist creator and process templates Google & OneDrive integration
Advance	$499	100 AI credits per creator per month Unlimited training flows and knowledge quizzes Custom badges and org chart Advanced permissions and approval flows
Enterprise	Contact Sales	250 AI credits per creator per month AI voiceovers (coming soon) Connect external sources to AI assistant (coming soon) Conversational Teams Bot (coming soon) SOC 2, HIPAA, GDPR compliance and dedicated support

Pricing is collected from the official Whale website and may change. Always confirm with the vendor.

Whale

Overview

Key Features

Step Recorder

AI Writing Assistant

Video-to-SOP Conversion

Training Flows and Quizzes

Centralized Knowledge Management

Read Assignments with Tracking

Contextual Suggestions and Browser Extension

Export and Sharing Options

Pros

Cons

Pricing

Featured Video

Frequently Asked Questions

Ratings & reviews

Ratings & reviews

Community reviews (0)

Ratings & reviews

Community reviews (0)

Key Features

Step Recorder

AI Writing Assistant

Video-to-SOP Conversion

Training Flows and Quizzes

Centralized Knowledge Management

Read Assignments with Tracking

Contextual Suggestions and Browser Extension

Export and Sharing Options

Pros

Cons

Pricing

Featured Video

Frequently Asked Questions

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Ratings & reviews

Community reviews (0)

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