Project Management

Resource Guru

Smarter scheduling for profitable projects and happy teams.

Overview

Resource Guru is a resource management software that simplifies scheduling, capacity planning, and project tracking. It offers flexible resource scheduling, leave and equipment management, timesheets, and detailed reporting to keep teams productive and projects on track.

Updated Oct 17, 2026

10 things

What Resource Guru has

For developers

Programmatic access to the product's data and features for developers.
A Model Context Protocol server that lets AI tools connect to and act on your data. One of 14 Project Management tools with MCP server.

Support

Faster answers from the support team than customers get as standard. One of 7 Project Management tools with priority support.
A dedicated customer success professional helps customers get more value from the product. One of 5 Project Management tools with dedicated Success Manager.
Get help from the support team by writing to them via email. One of 13 Project Management tools with email support.
Real people you can contact when you need help with the tool. One of 15 Project Management tools with human support.
Guided setup and training to help new users get started with the tool. One of 11 Project Management tools with onboarding service.
Get help from the support team by calling them directly on the phone. One of 5 Project Management tools with phone support.

Pricing

Try the paid product for a limited time before committing to a subscription.

Extras

Pre-built starting points you can edit to fit your own needs. One of 17 Project Management tools with templates.

10 features

Key Features

Resource management
Resource management software that makes capacity obvious, planning flexible, and deadlines achievable.
Find resource gaps
See your team’s scope for upcoming work, identify and solve resource gaps, and keep everyone productive, not overstretched.
Resolve scheduling conflicts
Quickly identify clashes and conflicts, resolve them on the spot, share work fairly, and make swift changes—even at the last second.
Customizable reports
Analyze everything from people to projects with customizable reports.
Project insights
Spot where you’re overspending to keep profits healthy, monitor and hit your billable utilization goals, and compare performance to find the most lucrative projects.
AI assistant connections
Connect AI assistants like ChatGPT or Claude via our MCP server to get smart answers to all your resourcing questions.
Visual scheduling
Use color-coding to efficiently sort through projects, clients, and activity types, and heatmaps to spot over- and under-utilization instantly.
Clash management
Shut down scheduling conflicts to prevent projects from going off track, and teams from burning out.
Booking approvals
Plan around potential issues using proactive clash management, a waiting list for unresolved bookings, and approval workflows that protect in-demand people.
Skills matching
Balance quality work with speedy delivery. Identify who can take on work and do it well using custom fields that categorize individual skills.

Pros and cons

Pros

User-friendly interface with low learning curve.
Flexible and customizable scheduling features.
Comprehensive resource and project management capabilities.
Robust reporting and analytics for data-driven decisions.
Strong security with GDPR and SOC 2 compliance.

Cons

Pricing is per person and can increase with additional placeholders and resources.
Phone support only available on the highest tier plan.
No free plan beyond the 30-day trial period.
Limited information on mobile app availability.

As of October 2026

Pricing

Enterprise
Custom
on request

You?

Be the first to rate Resource Guru

Your review helps others make better decisions. No account needed. Takes about 10 seconds.

Featured Video

See Resource Guru at work before you try it.

Watch on YouTube

0 questions

Frequently Asked Questions

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Community reviews

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No written reviews yet. Be the first to share your experience.

Tried this tool? Share your experience.

Write a review

10 things

What Resource Guru has

For developers

Programmatic access to the product's data and features for developers.
A Model Context Protocol server that lets AI tools connect to and act on your data. One of 14 Project Management tools with MCP server.

Support

Faster answers from the support team than customers get as standard. One of 7 Project Management tools with priority support.
A dedicated customer success professional helps customers get more value from the product. One of 5 Project Management tools with dedicated Success Manager.
Get help from the support team by writing to them via email. One of 13 Project Management tools with email support.
Real people you can contact when you need help with the tool. One of 15 Project Management tools with human support.
Guided setup and training to help new users get started with the tool. One of 11 Project Management tools with onboarding service.
Get help from the support team by calling them directly on the phone. One of 5 Project Management tools with phone support.

Pricing

Try the paid product for a limited time before committing to a subscription.

Extras

Pre-built starting points you can edit to fit your own needs. One of 17 Project Management tools with templates.

10 features

Key Features

Resource management
Resource management software that makes capacity obvious, planning flexible, and deadlines achievable.
Find resource gaps
See your team’s scope for upcoming work, identify and solve resource gaps, and keep everyone productive, not overstretched.
Resolve scheduling conflicts
Quickly identify clashes and conflicts, resolve them on the spot, share work fairly, and make swift changes—even at the last second.
Customizable reports
Analyze everything from people to projects with customizable reports.
Project insights
Spot where you’re overspending to keep profits healthy, monitor and hit your billable utilization goals, and compare performance to find the most lucrative projects.
AI assistant connections
Connect AI assistants like ChatGPT or Claude via our MCP server to get smart answers to all your resourcing questions.
Visual scheduling
Use color-coding to efficiently sort through projects, clients, and activity types, and heatmaps to spot over- and under-utilization instantly.
Clash management
Shut down scheduling conflicts to prevent projects from going off track, and teams from burning out.
Booking approvals
Plan around potential issues using proactive clash management, a waiting list for unresolved bookings, and approval workflows that protect in-demand people.
Skills matching
Balance quality work with speedy delivery. Identify who can take on work and do it well using custom fields that categorize individual skills.

Pros and cons

Pros

User-friendly interface with low learning curve.
Flexible and customizable scheduling features.
Comprehensive resource and project management capabilities.
Robust reporting and analytics for data-driven decisions.
Strong security with GDPR and SOC 2 compliance.

Cons

Pricing is per person and can increase with additional placeholders and resources.
Phone support only available on the highest tier plan.
No free plan beyond the 30-day trial period.
Limited information on mobile app availability.

As of October 2026

Pricing

Enterprise
Custom
on request

You?

Be the first to rate Resource Guru

Your review helps others make better decisions. No account needed. Takes about 10 seconds.

Featured Video

See Resource Guru at work before you try it.

Watch on YouTube

0 questions

Resource Guru

Overview

What Resource Guru has

For developers

Support

Pricing

Extras

Key Features

Resource management

Find resource gaps

Resolve scheduling conflicts

Customizable reports

Project insights

AI assistant connections

Visual scheduling

Clash management

Booking approvals

Skills matching

Pros and cons

Pros

Cons

Pricing

Resource Guru pricing plans

Enterprise

Be the first to rate Resource Guru

Featured Video

Frequently Asked Questions

What Resource Guru has

For developers

Support

Pricing

Extras

Key Features

Resource management

Find resource gaps

Resolve scheduling conflicts

Customizable reports

Project insights

AI assistant connections

Visual scheduling

Clash management

Booking approvals

Skills matching

Pros and cons

Pros

Cons

Pricing

Resource Guru pricing plans

Enterprise

Be the first to rate Resource Guru

Featured Video

Frequently Asked Questions

More in Project Management

More in Project Management